House Cleaning Quote Template: Price the Work and Define the Visit

Gather the details that change the work

Record the rooms and bathrooms, approximate size, current condition, access arrangements and requested tasks. Ask whether the customer wants a maintenance clean, initial deep clean, move-out work or a specialist service. Do not price different scopes as if they were interchangeable.

A walkthrough or suitable customer-provided information can reduce uncertainty. If the final price depends on inspection, make that condition clear before the customer relies on a fixed-looking total. Obtain approval for a revised scope rather than adding a surprise charge afterward.

Build an internal cost estimate

In this invented example, two cleaners each spend 2.5 hours at the property. That is five labor-hours, not 2.5 labor-hours. Assume a fully considered labor cost of $28 per labor-hour, $12 supplies and $18 allocated travel cost:

If the business chooses a 25% contribution margin after these specified costs, the calculation is $170 ÷ (1 − 0.25) = $226.67. A quoted $230 would leave $60, or 26.09% of revenue, before other overhead and tax. The margin is an illustration, not a recommended target or net profit.

Translate that work into a client-facing quote

You do not need to publish your wage or cost structure. Present the scope and selling price clearly:

These prices are invented, not local market rates. The add-on needs its own time and cost check. Say whether the customer must empty the appliance and whether any specialist work is excluded.

Put only selected options into the payable total. If you show alternatives, make it clear that the customer is choosing among them rather than buying all of them.

Define recurring frequency precisely

“Every two weeks” is not the same as “twice per month.” Over a 52-week planning year, biweekly service means 26 visits. At $220 per visit, that is $5,720 annually, or $476.67 per month on average. Actual monthly invoices depend on the calendar and visits delivered.

Twice-monthly service means 24 visits in a year, totaling $5,280 at the same price. Do not advertise the biweekly plan as $440 each month unless the billing arrangement deliberately uses that amount and explains reconciliation.

A recurring discount should reflect your own costs and offer. Confirm whether later visits actually take less time before treating a discount as affordable.

Format the quote and confirm the visit

Use the HustleNumbers quote generator for priced service items, dates, terms and a printable PDF. It does not calculate cleaning time or verify local tax and consumer-contract rules. Its single tax rate may not represent every required treatment.

Keep the accepted scope, any access instructions and invoices in your business records. Do not put alarm codes or sensitive entry details into a public share link. Save agreement and payment evidence separately from the local browser draft. IRS recordkeeping guidance